calculator
Your numbers, your ROI
Defaults reflect a typical SMB automating a single recurring process (intake, scheduling, billing handoff, etc.). Everything updates live.
your result
Annual labor savings$40,500
Annual revenue recovered$9,600
Annual SaaS cost-$960
Annual net benefit$49,140
Payback period3 months
3-year net return$135,420
3-year ROI1129%
How to read these numbers honestly
A few rules we use with every client so the math doesn't lie:
- Discount labor savings by 30–50%. "Saved hours" rarely become billable hours one-for-one. Use the freed time for higher-value work — or don't count it.
- Recovered revenue is the bigger lever. For most service businesses, cutting no-shows and responding faster to leads dwarfs labor savings. Be conservative — even $400/mo recovered is real money.
- Payback under 12 months = green light. 12–18 months is okay if the process is strategic. Over 18 months means you're automating the wrong process.
- Don't forget internal time during build. Someone on your team will spend ~5 hrs/week during the project. That's a real cost — add it if your hourly is high.
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